• Administrative Assistant

    Job Locations Decatur, Illinois, United States
    Posted Date 5 months ago(10/31/2018 4:32 PM)
    Requisition ID
    # of Openings
    2nd shift
  • Overview

    Keen Transport, is currently seeking a qualified candidate to fill the role of an Office Clerk within the Facility Operations department at our Decatur, IL office. The primary responsibility of this position will be to maintain all office operations and perform clerical support for shipping and receiving, storage, and customer service activities.    

    The Office Clerk must work closely with yard personnel to maintain communications with them when they are off-site or otherwise engaged in activities in order to promote efficiency and meet the shipping requirements of our customers.

    Job Description


    • Ensure accurate and timely entry of all information into various computer programs used for production, shipping and receiving, and assembly work performed in Decatur, IL.   
    • Receive dispatches from Operations (including Brokerage) in Carlisle and produce shipping paperwork for Keen Driver and Contractors, in addition to outside Brokers.
      • Will require use of TMW software – experience preferred.
      • Receive and verify load information via load check to be conducted with loading staff, and sign out driver with the correct load and corresponding paperwork.
    • Effectively communicate with all other Keen Departments & Facilities internally. Report issues or delays that affect Keen’s customer service performance.
    • Oversee and audit Keen Work Orders for the loading of containers or other billable operations beyond standard loading procedures.
    • Maintain storage and machine exercise records as information is provided by yard staff.
    • Maintain office supplies and submit service calls for copier, faxes, and other office equipment in need of service or repair.
    • Entry of Daily Yard Check as delivered by Yard Supervisor and submission to all appropriate parties.
    • Review plant shipping reports and update as required.
      • Advise customer service of plant releases, including configurations of all units and parts received.

    Job Requirements


    • High School diploma or equivalent
    • Proficiency in Microsoft Office products including Excel, Word and database programs.
    • Ability to effectively communicate with fleet drivers and outside carriers.
    • Advanced understanding of shipping and warehouse/storage procedures.
    • Deadline oriented and ability to work in a potentially stressful environment.
    • GroupWise email knowledge preferred.
    • May be some lifting.
    • May spend time in the shipping facility.
    • Must meet all necessary attendance requirements.
    • Must pass post offer drug test


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